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Executive Assistant to the Artistic and Managing Directors/Manager of Humanities and Studio Programs

 Reports to:          

  • Founding Artistic Director for Assistant and Humanities Manager duties
  • Managing Director of Board Support and office management duties
  • Director of the Studio for Studio Programs

EXECUTIVE ASSISTANT TO THE ARTISTIC and MANAGING DIRECTORS COMPONENT

Reporting to the Founding Artistic Director and Managing Director, the Assistant provides general administrative and personal support for Theatre’s chief executive and managing leader. Specific responsibilities include:

  • Tracking and managing email, mail, and phone correspondence.
  • Managing calendar.
  • Arranging meetings and materials, including occasional catering.
  • Coordinating travel, housing, entertainment and dining plans.
  • Assisting with artist hospitality and management as directed, including arranging gifts, generating thank you notes, handling ticket and seating requests, etc.
  • Maintaining archival files for the artistic and production activities of the organization.
  • Providing support for productions, workshops, readings, and auditions as directed, including assembling contact sheets, schedules, prompt scripts, copying DVDs/scripts, reserving studio space, etc.
  • Assisting with special events at the theatre and the annual gala.
  • Managing the Theatre’s internship program.
  • Other duties as assigned.

The Assistant also provides support to the Managing Director in managing the Theatre’s Board of Directors and staff events, and also serves as Office Manager.

MANAGER of HUMANITIES and STUDIO COMPONENT

Humanities Programs:  Manager supports Theatre for a New Audience’s Artistic Director, Council of Scholars, and Literary Advisor in the development and implementation of public Humanities programs and content for publications, as well as working to expand, diversify and target new audiences for Humanities programming in Brooklyn.

The Manager facilitates the day-to-day administration and implementation of public Humanities programs including but not limited to:

  • Planning, producing, and coordinating all aspects of the Theatre’s public program logistics including talkbacks, panels, lectures, and film screenings.
  • Serving as the on-site logistics manager and introducer for all Humanities programming.
  • Managing online publications related to each production including creation and sourcing of content, oversight of design, and posting the publications on the Theatre’s website.
  • Managing book inventory and ordering for the Theatre’s book kiosk.
  • Serving as liaison between the Theatre’s artistic staff, the Council of Scholars, and Literary Advisor.
  • Managing and coordinating rehearsal enhancement program with artistic team and guest scholars/speakers.
  • Preparing budget and tracking expenses for Humanities programs.

The Studio:  The Manager works closely with the Theatre’s Associate Producer and Director of Studio and Artistic Director to provide overall administrative support to writers and other artists plays of interest to TFANA – whether they be for development in the Studio program or as part of a future Season. 

TFANA produces contemporary plays, translations and adaptations of classics, which it develops through residencies/workshop in the Studio.  The Manager provides administrative support and tracks these projects under development.   While some projects result in Mainstage productions at TFANA, the primary mission of the Studio is to allow artists and the Theatre to test ideas without the pressure of a Mainstage production

The Manager meets regularly with the Artistic Director, the Associate Producer/Director of the Studio and the Literary Advisor to discuss new and ongoing projects. The Manager takes and issues meeting minutes, and tracks the development of multiple short- and long-term projects.

SCHEDULE

These responsibilities require the individual to juggle multiple tasks and projects, and will require a flexible schedule, with additional hours on evenings and weekends as needed.  

 QUALIFICATIONS AND SKILLS REQUIRED

  • College degree with 2-3 years of professional administrative experience; MA degree in a humanities or literary discipline preferred. Superior writing and proofreading skills
  • Excellent organizational, telephone and communications skills with strong attention to detail.
  • Ability to take dictation and provide basic IT support.
  • Ability to balance and prioritize multiple demands.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Apps.
  • Attention to detail and experience creating and maintaining organizational systems
  • Office experience, including full Microsoft Office suite
  • Ability to understand and troubleshoot phone and IT systems (and work effectively with consultants).

Equal Opportunity Employer:

Theatre for a New Audience is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

To Apply:

Submit resume and cover letter describing qualifications and salary expectations to:

Dorothy Ryan
Managing Director
Theatre for a New Audience
Submit by email to dryan@tfana.org with “Assistant” in subject line.

 

TECHNICAL DIRECTOR

Theatre for a New Audience (TFANA), an award-winning LORT-C theatre producing Shakespeare alongside classical and contemporary plays, seeks an experienced Technical Director for its new, state-of-the-art theater that is uniquely flexible for the city of New York. Located in Brooklyn, adjacent to BAM, the Polonsky Shakespeare Center opened in 2013 with Julie Taymor’s A Midsummer Night’s Dream. The technical director will be a part of the theater’s producing team, reporting to the Associate Producer and directly managing one full-time Production Coordinator. The ideal candidate is skilled in all aspects of scenic construction, experienced in complex rigging and automation, and knowledgeable about all areas of technical design, including lighting, sound, and projection.

TFANA is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.

Skills:

  • Extensive knowledge of technical theater, including all types of scenic construction, rigging, automation, as well as lighting, sound and projection components.
  • Skilled in using AutoCAD and/or Vectorworks
  • Strong organizational, communication, and crew management skills
  • Ability to manage and execute multiple complex projects at once
  • Ability to work within a budget
  • Must work non-traditional hours, including frequent nights and weekends

Responsibilities:

  • Supervise theatrical activity within the theater and its ancillary spaces and facilities
  • Maintain, inspect, and repair all theatrical systems and supplies, including all rigging, soft-goods, lighting, sound, and video equipment, and SteelDeck components.
  • Evaluate and communicate costs and feasibility of designs to producers, including technical and engineering information.
  • Reporting to the Associate Producer the Technical Supervisor will work to providepractical solutions for mounting projects of all scales successfully.
  • Manage Load-in, work calls, and show crews
  • Oversee production calendar and maintain scenic and rigging load-in schedule
  • Prepare bid packages for scene shops
  • Prepare build drawings as needed
  • Maintain policies to ensure and enforce safe work practices in all backstage and on-stage areas.

Experience/Requirements:

  • 3 or more years of technical direction experience preferably in the NYC performing arts market.
  • The ideal candidate will have a collaborative spirit and excel at working in teams.
  • Salary commensurate with experience.  Benefits package available.

To apply for this position please send letter of interest, resume, and a list of three references to jobs@tfana.org.  No phone calls please.

 

 

INTERNSHIPS

We are currently seeking applications for Winter/Spring 2018 internships.Theatre for a New Audience offers internships in several areas for college students, graduate students, and students between terms. Please see below for a description of internships offered at Theatre for a New Audience.  

To apply for an internship, please fill out the INTERNSHIP APPLICATION 2018 FORM and send with a professional resume (rather than an actor resume) and a cover letter specifying the internship for which you are applying. Some internships may require additional materials, as indicated in their description. Email materials to Torrey Townsend at ttownsend@tfana.org with the subject line “Internship.” You may also contact Torrey Townsend via email with any questions related to your application. No phone calls please! Applications that do not follow these guidelines will not be considered.

 

DEVELOPMENT/SPECIAL EVENT INTERNSHIP

Materials required: Application form, professional resume, cover letter, and a writing sample (preferably a fundraising related letter or proposal).

Interns in the Development Department receive well rounded, hands-on experience in raising contributions for a major New York City classical non-profit theatre. Interns report to the Development Manager but have direct access and regular contact with the Director of Institutional Advancement and Development Associate.

The spring internship focuses mainly on the Theatre’s annual gala, which raises over $700,000 annually and will take place on Tuesday, May 15, 2018.

Responsibilities:

  • Assist in the organizing of the 2018 Gala auction
    • Brainstorm and research potential auction packages
    • Write and send in-kind donation request letters
    • Follow up on requests through phone calls, emails, and in-person solicitations
    • Write descriptions of received auction items and gather pictures for auction collateral
    • Send acknowledgement letters to auction donors
  • Assist with the planning and implementation of special events
  • Prepare research on individual and foundation prospects
  • Prepare proposal and report packets
  • Assist with the spring membership appeal, donation thank you letters, and post-show membership e-blasts
  • Filing, data entry, and assistance with mailings as needed
  • Other duties upon request

Interns will have opportunity to:

  • Learn about donor prospect research
  • Write and prepare a grant to a foundation new to the organization
  • Attend special events

Development Interns are also included in department and staff meetings and will have an exit interview with the Director of Institutional Advancement upon completion of their time at Theatre for a New Audience. Interns are encouraged to brainstorm about projects that interest them, and the department strives to provide personalized, resume building experiences for each intern.

Knowledge of Microsoft Office Suite, Raiser’s Edge, Constant Contact and WealthEngine preferred but not required. Preferred availability through the end of May 2018. Must be available the entire day on May 15.

 

EDUCATION INTERNSHIP

Materials required: Application form, professional resume, cover letter, and two references.

Theatre for a New Audience’s Education Department provides a challenging and rigorous educational experience designed to support and advance students’ learning grades 5-12, in both English Language Arts and Theatre. We offer the largest in-depth programs in the New York City Public Schools to introduce Shakespeare and other classics. Since 1984 our programs have served nearly 130,000 students, ages 9 through 18, in New York City Public Schools city-wide. The Education Department seeks an energetic, self-motivated individual, with interest in theatre education administration. This position will be 10-15 hours a week in the winter with the possibility to continue and/or increase hours in the spring. Tasks include:

  • Support in program implementation, including school recruitment, research, scheduling, and school site visits.
  • Support in World Theatre Project and New Voices Project and program development.
  • Assist with Shakespeare residency Teaching Artists Training.
  • Proof read World Theatre Project curriculum guide.
  • Prepare materials for summer teacher training institute.
  • Assist with student matinees.
  • Various other administrative duties.

Candidates should possess excellent organizational and interpersonal skills, proficiency with computers, a strong interest in education, and attention to detail. The position may require attending meetings and/or observing teaching artists in classrooms around New York City, and therefore candidates should feel comfortable navigating public transit. The candidate will gain valuable hands-on experience in the arts education world, and it is an ideal position for individuals pursuing careers in arts education as administrators. Previous administrative experience preferred.

 

 

Pictured above: Kathryn Hunter and cast members of A Midsummer Night’s Dream, photo by Joan Marcus.