Executive Assistant to the Artistic and Managing Directors/Manager of Humanities
Position: Executive Assistant to the Artistic and Managing Directors/Manager of Humanities
- Founding Artistic Director for Executive Assistant and Humanities Manager duties
- Managing Director on Board Support and office management duties
About Theatre for a New Audience
Founded in 1979, Theatre for a New Audience (TFANA) is an award-winning off-Broadway LORT-C theatre whose mission is to develop and vitalize the performance and study of Shakespeare and classic drama alongside other new work. TFANA is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from underrepresented populations. The position will remain open until a diverse and qualified pool of candidates is identified.
Values and Strategies:
We are guided in our work by five core values: a reverence for language, a spirit of adventure, a commitment to diversity, a dedication to learning, and a spirit of service. These values inform what we do with artists, how we interact with audiences, and how we manage our organization. Language is at the heart of all we do. We focus on the language and ideas of writers. We believe that hearing great language powerfully expressed improves our listening skills, opens our eyes, and deepens our perception and understanding of the world around us. We infuse our work with adventure—provocative ideas, visual boldness, and a sense that we are on a lifelong journey with Shakespeare and classic drama. We are committed to diversity—diverse approaches to dramatic material, diversity on our staff, in our casting and audiences, and multifaceted relationships with uniquely different communities. Learning is a fundamental principle of the Theatre, and we value learning as a process that takes place over time—a process that depends on our ability to promote curiosity, reflection, study, research and dialogue in all our work. We are dedicated to service. Inspired by our civic role, we seek to create broad public access and to bond the diverse New York community through the language, pleasure and ideas of classical drama. To advance our mission and values, Theatre for a New Audience:
- produces Shakespeare alongside other plays of classic stature and major contemporary plays, creating a dialogue over centuries between Shakespeare and other authors about our contemporary world;
- builds long-term associations with artists and offers programs for their growth and ongoing development;
- promotes the humanities by presenting dynamic discussions with leading artists and scholars in a variety of fields in conjunction with the plays we present;
- programs for wide-ranging audiences—from connoisseurs of diverse repertory to young people who are seeing groundbreaking productions for the first time;
- promotes access for diverse audiences by offering economically-priced tickets;
- provides rich arts-in-education programs, including teacher training and the largest in-depth program in New York City to introduce Shakespeare to Public School students;
- uses its facilities and intellectual resources to serve the local artistic, educational and social communities where the Theatre operates, and contributes to the international theatre community through touring, artistic exchanges and partnerships.
EXECUTIVE ASSISTANT TO THE ARTISTIC and MANAGING DIRECTORS COMPONENT
Reporting to the Founding Artistic Director and Managing Director, the Executive Assistant provides general administrative and personal support for Theatre’s chief executive and managing leader. Specific responsibilities include:
- Tracking and managing email, mail, and phone correspondence
- Managing calendar.
- Arranging meetings and materials, including occasional catering.
- Coordinating travel, housing, entertainment and dining plans.
- Assisting with artist hospitality and management as directed, including arranging gifts, generating thank you notes, handling ticket and seating requests, etc.
- Maintaining archival files for the artistic and production activities of the organization.
- Assisting with special events at the theatre and the annual gala.
- Managing the Theatre’s internship program.
- Other duties as assigned.
- The Executive Assistant also provides support to the Managing Director in managing the Theatre’s Board of Directors and staff events, and also serves as Office Manager.
MANAGER OF HUMANITIES COMPONENT
Supports Theatre for a New Audience’s Artistic Director and Council of Scholars in the development and implementation of public Humanities programs and content for publications, as well as working with the Marketing staff to expand, diversify and target new audiences for Humanities programming.
The Manager facilitates the day-to-day administration and implementation of public Humanities programs including but not limited to:
- Planning, producing, and coordinating all aspects of the Theatre’s public program logistics including talkbacks, panels, lectures, and film screenings.
- Serving as the on-site logistics manager and introducer for all Humanities programming.
- Managing online publications related to each production including creation and sourcing of content, oversight of design, and posting the publications on the Theatre’s website.
- Managing book inventory and ordering for the Theatre’s book kiosk.
- Serving as liaison between the Theatre’s artistic staff and the Council of Scholars.
- Preparing budget and tracking expenses for Humanities programs.
These responsibilities require the individual to juggle multiple tasks and projects, and will require a flexible schedule, with hours on evenings and weekends as needed.
QUALIFICATIONS AND TRAITS
- College degree with professional administrative experience; MA degree in a humanities or literary discipline a plus.
- Superior writing and proofreading skills
- Excellent organizational, telephone and communications skills with strong attention to detail.
- Ability to take dictation and write correspondence.
- Ability to balance and prioritize multiple demands.
- Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Apps.
- Attention to detail and experience creating and maintaining organizational systems
- Ability to understand and troubleshoot phone and IT systems (and work effectively with outside providers).
Benefits offered include medical, life and long-term disability insurance, paid time off, and voluntary pre-tax programs for retirement (403[b]), Transit and FSA).
Applicants for this position should submit chronological resume and separate cover letter specifying salary expectations to firstname.lastname@example.org with “Executive Assistant/Manager of Humanities” in the subject line. Applicants considered following the first round of review will be asked to submit writing samples.
Theatre for a New Audience is committed to attracting, hiring and retaining employees who reflect the cultural diversity of our community. We believe that every employee has the right to work in a respectful environment that is free from discrimination, consistent with our commitment to diversity, equity, inclusion and respect. This commitment extends to all aspects of the employment relationship.